APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the June 6, 2017 (Superintendent Evaluation Tool Workshop) and the June 6, 2017 (Regular Board Meeting) minutes be approved.

Attachment: 060617 Supt Eval minutes.pdf
Attachment: 060617 Board Mtg minutes.pdf

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board June 20, 2017 (Regular).pdf
Attachment: Board June 20, 2017 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the Reassignment Review Committee in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: 6.20.17 Reassignments for School Board Meeting.pdf (Confidential Item) 

AGREEMENTS/CONTRACTS

9. APPROVAL OF AGREEMENT BETWEEN BEHAVIOR CARE, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

Behavior Care, Inc., is a company that provides intensive applied behavior support for students with disabilities when they present severe challenging behaviors.  In addition, the Board Certified Behavior Analyst works in coaching and guiding teachers/staff on implementation of strategies and techniques to replace dangerous behaviors.

Recommendation
That the agreement for Behavior Care, Inc., and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Behavior Care Inc 2017-18.pdf

10. APPROVAL OF AGREEMENT BETWEEN POSITIVE BEHAVIOR THERAPY, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Positive Behavior Therapy, Inc., is a company that provides intensive applied behavior therapy support for students with disabilities, when they present severe challenging behaviors. 

Recommendation
That the agreement for Positive Behavior Therapy, Inc., and the School Board of Sarasota County, Florida, be approved as presented         

Attachment: Positive Behavior Therapy 2017-18.pdf

11. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN CARLTON PALMS EDUCATIONAL CENTER, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Carlton Palms Educational Center, Inc., is a residential treatment center that provides services for severely disabled students.  Sarasota County currently has a student being served at Carlton Palms with non-educational costs being provided through other sources.  This contract will provide a percentage of FTE to support the educational component of the program for this student.

Recommendation
That the contract for educational services between Carlton Palms Educational Center, Inc., and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: CarltonPalms2017-18.pdf

12. APPROVAL OF MEMORANDUMS OF UNDERSTANDING BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY SUMMER LEARNING ACADEMIES AND THE PATTERSON FOUNDATION

Description
The Patterson Foundation and the Suncoast Campaign for Grade Level Reading will provide support for the Summer Learning Academy being held at Tuttle, Gocio, Alta Vista, and Emma E. Booker elementary schools through the Suncoast Summer Book Challenge.

Recommendation
That the approval of the Memorandums of Understanding between The School Board of Sarasota County Summer Learning Academies and The Patterson Foundation be approved as presented.

Attachment: MOU Alta Vista Summer Book Challenge.pdf
Attachment: MOU Emma E. Booker Summer Book Challenge.pdf
Attachment: Mou Gocio Summer Book Challenge.pdf
Attachment: Mou Tuttle Summer Book Challenge.pdf

13. APPROVAL OF AGREEMENT BETWEEN UNIVERSITY OF SOUTH FLORIDA AND THE SCHOOL BOARD OF SARASOTA COUNTY

Description
The purpose of this agreement is to provide accelerated learning mechanisms for qualified high school students on an individual basis to attend the University of South Florida, Manatee-Sarasota (USF). The Florida Legislation has defined a variety of options intended to shorten the time necessary to complete the requirements of a high school diploma, postsecondary certificate or degree and broaden the scope curricular options available for secondary students.

Recommendation
That this Agreement between the University of South Florida, Manatee-Sarasota, and the School Board of Sarasota County, Florida be approved as presented.

Attachment: USFSM Dual Enrollment Articulation Agreement_JUNE202017.pdf

14. APPROVAL OF CONTRACT BETWEEN SAFE PLANS, LLC AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Safe Plans is a company that provides site mapping technology and a emergency response information portal system to support school level crisis action plans.

Recommendation
That the contract for Safe Plans be approved as presented.

Attachment: Safe Plans 2017 Contract Final.pdf

15. APPROVAL OF FIRST AMENDMENT TO REAL PROPERTY DEDICATION AGREEMENT AND ACCEPTANCE OF SPECIAL WARRANTY DEED

Description
On September 20, 2016 the Board approved a Real Property Dedication Agreement with Manasota Beach Ranchlands, LLLP in which the Board was to receive a parcel of approximately 60 acres of fronting on West Villages Parkway in exchange for educational system impact credit fees of $3,650,000. These documents further that Agreement by formally transferring a deed to the property of the Board and amends the Agreement to formally transfer the impact fee credit to Manasota.

Recommendation
That the School Board approve the First Amendment to Real Property Dedication Agreement and accept the Special Warranty Deed from West Villages Improvement District as presented.

Attachment: Special Warranty Deed - WVID to Sarasota County School Board (JAG 6-5-17).pdf
Attachment: prior survey.pdf
Attachment: first amendment to property dedication agreement.pdf

16. APPROVAL OF COOPERATIVE AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, SRQLAX, INC., AND VENICE HIGH SCHOOL PARENT LACROSSE ORGANIZATION, INC.

Description
The purpose of this agreement is to provide Venice High School (VHS) student/athletes with the opportunity to participate in lacrosse as a Florida High School Athletic Association (FHSAA) sanctioned sport beginning in 2017 at VHS as a pilot program (with the hope, but not the requirement, of expanding to additional schools in Sarasota county as need arises) in full compliance with all federal, state, and local laws applicable to Florida public schools, including but not limited to those laws providing for a free public education and requiring equal rights to participation regardless of gender. The initial term of this agreement will be three (3) years commencing on July 1, 2017. At the end of the initial term, the agreement may be renewed on an annual basis by mutual agreement of the parties on such terms as they agree in writing.

Recommendation
That the cooperative agreement between The School Board of Sarasota County, Florida, SRQLAX, Inc., and Venice High School Parent Lacrosse Organization, Inc. to provide Venice High School students/athletes the opportunity to participate in Lacrosse from July 1, 2017 to June 30, 2020 be approved as presented.

Attachment: SRQLAX - VHS final.pdf

17. APPROVAL OF COOPERATIVE AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND VENICE TOUCHDOWN CLUB, INC.

Description
The purpose of this agreement is to provide Venice High School (VHS) student/athletes with the opportunity to participate in Flag Football as a Florida High School Athletic Association (FHSAA) sanctioned sport beginning in 2017 at VHS as a pilot program (with the hope, but not the requirement, of expanding to additional schools in Sarasota County as need arises) in full compliance with all federal, state and local laws applicable to Florida public schools, including but not limited to those laws providing for a free public education and requiring equal rights to participation regardless of gender. The initial term of this agreement will be three (3) years commencing on July 1, 2017. At the end of the initial term, the agreement may be renewed on an annual basis by mutual agreement of the parties on such terms as they agree in writing.

Recommendation
That the cooperative agreement between The School Board of Sarasota County, Florida and Venice Touchdown Club, Inc. to provide Venice High School students/athletes the opportunity to participate in Flag Football from July 1, 2017 to June 30, 2020 be approved as presented.

Attachment: Flag Football Budget.pdf
Attachment: VHS Flag Football.pdf

18. APPROVAL OF COOPERATIVE AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND VENICE VOLLEYBALL BOOSTERS, INC.

Description
The purpose of this agreement is to provide Venice High School (VHS) student/athletes with the opportunity to participate in Boys Volleyball as a Florida High School Athletic Association (FHSAA) sanctioned sport beginning in 2017 at VHS as a pilot program (with the hope, but not the requirement, of expanding to additional schools in Sarasota County as need arises) in full compliance with all federal, state and local laws applicable to Florida public schools, including but not limited to those laws providing for a free public education and requiring equal rights to participation regardless of gender. The initial term of this agreement may be renewed on an annual basis by mutual agreement of the parties on such terms as they agree in writing.

Recommendation
That the cooperative agreement between The School Board of Sarasota County, Florida and Venice Volleyball Boosters, Inc. to provide Venice High School students/athletes the opportunity to participate in Boys Volleyball from July 1, 2017 to June 30, 2020 be approved as presented.

Attachment: VHS Boys Volleyball Budget.pdf
Attachment: VHS Boys Volleyball.pdf

GRANTS

19. APPROVAL OF THE CARL D. PERKINS SECONDARY GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION

Description
NON-COMPETITIVE: Grant funds of $343,918 will enhance and support Career and Technical Education programs.

Recommendation
That the Carl D. Perkins Secondary grant application be approved.

Attachment: Perkins Secondary.pdf

20. APPROVAL OF THE SUMMER LEARNING ACADEMY EXPLORATIONS GRANT APPLICATION TO THE PATTERSON FOUNDATION FOR FOUR TITLE I ELEMENTARY SCHOOLS

Description
NON-COMPETITIVE: Grant funds of $5,000 will support the afternoon experiential and enrichment portion of the Summer Learning Academies at Alta Vista Elementary, Emma E. Booker Elementary, Gocio Elementary and Tuttle Elementary Schools.

Recommendation
That the Summer Learning Academy Explorations grant application be approved.

Attachment: SLA Explorations.pdf

FACILITIES

21. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES' CHANGE ORDERS

Description
The Facilities Services change orders are summarized on the enclosure for ease of review. These change orders collectively total a decrease of $301,559.40 in gross contract dollars.

Recommendation
That the Facilities Services change orders be approved and/or ratified as presented.

Attachment: Fac Svc chge ordrs.pdf

CONSTRUCTION

22. APPROVAL OF RANKING OF CERTIFIED AND QUALIFIED FIRMS FOR ROOFING CONSULTING SERVICES FOR A PERIOD OF THREE (3)-YEARS

Description
The scope of work shall include, but not limited to, (1) evaluation of existing roofing and waterproofing systems, including associated structural and thermal insulation elements; (2) recommendations on prioritizing repairs or replacements; (3) development of budgets; (4) design and construction services as needed; and (6) perform annual roof inspections and maintain the District's roof asset management program, utilizing Roofer/Builder. On 5/23/2017, the Professional Services Selection Committee (PSSC) met to select certified and qualified firms for this continuing services contract. The PSSC has ranked them in accordance with School Board Policy #7.71. The estimated cost of these services for the three (3)-year period is $500,000.00. Funds for these services are available through individual project accounts.

Recommendation
That the ranking of certified and qualified firms for Roofing Consulting Services, for a period of three (3)-years, be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the two (2) top-ranked firms.

Attachment: RankingsResults_Roofing.pdf

23. APPROVAL OF RANKING OF CERTIFIED AND QUALIFIED FIRMS FOR LAND SURVEYING CONSULTING SERVICES FOR A PERIOD OF THREE (3)-YEARS

Description
The scope shall include all boundary, topographical, tree, specialty survey required district wide. On 5/23/2017, the Professional Services Selection Committee (PSSC) met to select certified and qualified firms for this continuing services contract. The PSSC has ranked them in accordance with School Board Policy #7.71. The estimated cost of these services for the three (3)-year period is $200,000.00. Funds for these services are available through individual project accounts.

Recommendation
That the ranking of certified and qualified firms for Land Surveying Consulting Services for a period of three (3)-years, be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the two (2) top-ranked firms.

Attachment: RankingResults_LandSurveying.pdf

24. APPROVAL OF NON-EXCLUSIVE EASEMENT AT SUNCOAST TECHNICAL COLLEGE NORTH PORT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA AND THE CITY OF NORTH PORT UTILITIES DEPARTMENT

Description
This easement will provide easements for the operation and maintenance of the water main and will also provide access to the utilities tying into said water main. This easement has been approved by the School Board attorney.

Recommendation
That the Non-Exclusive Easement at Suncoast Technical College North Port between The School Board of Sarasota County, Florida, and the City of North Port Utility Department, be approved as presented.

Attachment: Water Main Easement.pdf

25. APPROVAL OF RANKING OF CERTIFIED AND QUALIFIED ENGINEERING FIRMS FOR PROFESSIONAL ENGINEERING DESIGN AND CONSTRUCTION ADMINISTRATION CONSULTING SERVICES FOR A PERIOD OF THREE (3)-YEARS

Description
The scope of work on the individual owner-assigned professional engineering contracts are projects defined as those with a construction cost to vary per project, and may include, but are not limited to, plumbing systems, electrical systems, equipment replacements, duct replacements, indoor air quality upgrades, thermal energy storage systems and control systems. On 6/8/2017, the Professional Services Selection Committee (PSSC) met to select certified and qualified engineering firms for this continuing services contract. The PSSC has ranked them in accordance with School Board Policy #7.71. The estimated cost of these services for the three (3)-year period is $300,000.00. Funds for these services are available through individual project accounts.

Recommendation
That the ranking of certified and qualified engineering firms for Professional Engineering Design and Construction Administration Consulting Services, for a period of three (3)-years, be approved as presented and the Director of Construction Services be authorized to attempt negotiations with the three (3) top-ranked firms.

Attachment: RankingsResults_ProfEngSrvcs.pdf

26. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDERS

Description
The Construction Services' Change Orders are summarized on the enclosure for ease of review. These change orders collectively total a decrease of ($245,770.79) in gross contract dollars. Included in these change orders are ($244,589.51) credit for Direct Material Purchases; the corresponding Direct Material Purchase Orders of ($230,935.81) resulting in a net of $13,653.70 in sales tax savings.

Recommendation
That the Construction Services' Change Orders be approved and/or ratified as presented.

Attachment: JUNE20CO.pdf

27. APPROVAL OF UPDATE #5 TO THE 2017 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description
The recommended professional has submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County Schools' projects. This submission is in accordance with School Board Policy #7.71. The initial list was Board approved on 1/3/2017 (Item #12). The newly added firm is identified in the enclosure at the end of the initial listing. Upon Board approval, the pertinent date from this submission will be incorporated to the existing list.

Recommendation
That Update #5 to the 2017 Annual Certification of Professionals for Construction Related Services be approved as presented.

Attachment: QPListUpdate5.pdf

28. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE BRENTWOOD SECURITY DOOR

Description
All work has been completed. The final project costs have been internally audited and are enclosed in Final Contractor's Application and Certificate for Payment. The Director of Construction Services Department has determined that the project is complete in accordance with state statues.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: 0101_FINAL Pymt.pdf

JOB DESCRIPTIONS

29. APPROVAL OF THE REVISED JOB DESCRIPTION FOR PURCHASING SERVICES SPECIALIST

Description
The revised job description for Purchasing Services Specialist is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for Purchasing Services Specialist as presented.

SCHOOL BOARD RULES

30. APPROVAL OF REVISED SCHOOL BOARD POLICY 7.70*

Description
Policy 7.70* Purchasing and Bidding has been advertised and is ready for approval.


Recommendation
That the revised School Board Policy 7.70* be approved as presented.


Attachment: Policy 7.70 Purchasing and Bidding.pdf